top tender writing tips

Top tips for tender writing

There’s an art to successful tender writing and this is what we specialise in, however if you are having a go yourself, heres a few tips from us..

Read every line and word of the specification – this document tells you what the buyer wants. The specification document provided with the tender is the buyer’s wish/want list – the buyer is telling you what he wants delivering. It is for you in your tender to tell the buyer HOW you will deliver it.

Read all the questions through at least once – and highlight words that will help you address the question such as “How will you…” and “What is the management structure….”

Pay attention to the detail – Rules and regulations may appear overly bureaucratic but if it says for example, “Use Arial font 11” then use Arial font 11!–  not following ‘the rules’ can make you ineligible and waste all your hard work writing the tender.

Don’t use jargon or acronyms – There is no guarantee that your assessor will understand and this could affect your overall score. If you really have to use acronyms make sure that they are explained at least once in the overall tender document and ideally the first time they are used in each separate question.  Some acronyms have more than one meaning, there is no guarantee that your assessor will either understand the acronym or pick the correct option.

Get a second opinion – A read through for clarity, typing mistakes and obvious mistakes from someone not involved in writing the tender can really help.  Although you’re not being marked for spelling, typing mistakes can easily change the meaning of a word, sentence or even a whole paragraph.

Check your targets are realistic – If the tender is to be assessed on MEAT (Most Economically Advantageous Tender) this means that other factors than price per unit are taken into account.  Check that your targets are realistic in terms of timescale, capacity of the organisation, resources available and even the proportion of business available.

Check and read the tender – Finally, read the tender through and ask yourself– does it describe what the buyer is looking for?  Will the buyer see that you can deliver the product/service the way he wants it  or have you just told the buyer what you do?