Top Tender Tips

It’s that time of year again where we reluctantly start to take down our trees, finish off our chocolates and return to our desks.

However it’s not all doom and gloom and there’s plenty of reason for us all to be positive about the upcoming 12 months, especially if your company have important tenders that need completing in order to gain new or retain existing business.

January signals the end of Klick Business Solution’s most successful year yet in 2015 and the entire team will continue to work tirelessly to make sure 2016 is even more prosperous for us and our many valued clients.

In order to put you in the mood for writing winning bids that will stand out ahead of all your competitors, we have provided some of our top tips for writing a winning tender. Consider it a gift from us to you to help your business get the New Year off on the right track.

Read every line and word of the specification, this document tells you what the buyer wants

The specification document provided with the tender is the buyer’s wish/want list. This is the buyer is telling you exactly what they want delivering. It is for you in your tender to tell the buyer HOW you will deliver it.

Read all the questions through at least once

Start by highlighting words that will help you address the question such as “How will you…” and “What is the management structure….”

Review the entire question thoroughly. Rules and regulations may appear overly bureaucratic but if it says for example, “Use Arial font 11” then use Arial font 11! Not following ‘the rules’ can make you ineligible and waste all your hard work writing the tender.

Don’t use jargon or acronyms

There is no guarantee that your assessor will understand any abbreviations, acronyms or specific jargon you use and this could affect your overall score. If you really have to use acronyms, make sure that they are explained at least once in the overall tender document and ideally the first time they are used in each separate question.

Some acronyms have more than one meaning, there is no guarantee that your assessor will either understand the acronym or pick the correct option.

Get a second opinion

A read through for clarity, typing mistakes and obvious mistakes from someone not involved in writing the tender can really help. Although you’re not being marked for spelling, typing mistakes can easily change the meaning of a word, sentence or even a whole paragraph.

If the tender is to be assessed on MEAT (Most Economically Advantageous Tender), this means that other factors than price per unit are taken into account. Check that your targets are realistic in terms of timescale, capacity of the organisation, resources available and even the proportion of business available.

Finally, read the tender through and ask yourself– does it describe what the buyer is looking for?

Will the buyer see that you can deliver the product/service the way they want it? Or have you just told the buyer what you do? This is a very important distinction to make and could well be the difference between submitting a winning bid or the buyer in question electing to choose one of your competitors.

Of course with being so busy, you may not have the time or resources at this present time to complete a tender to your best potential. This is where Klick Business Solutions can help you.

If you do not want to miss out on a lucrative work contract that will have a huge positive impact on your business, there are many ways in which Klick can help you. We can offer you a critique service where we will use our professional standards to review and check the quality of your submission or we can fully manage the tender writing process on your behalf.

These are just two of the ways we can assist you in writing a winning bid, please take a look through our website for details of the wide range of tender writing services we offer, as well as our contact details for you to get in touch.

Please do not hesitate to contact us if you have any enquiries about Klick Business Solutions or are interested in being provided with a quote for our services. We look forward to hearing from you!